Microsoft recently unveiled its next generation office suite – Office 2016 with hosts of new features that are beyond just minor upgrades to old older apps. In fact, most of its additions are aimed at its cloud service subscription – Office 365, as in, you would need the cloud service to use some of the new additional features. This is for obvious reasons that Microsoft wants you to buy its subscription-based cloud service and pay up every year than buy its office suite once and forget about it. So, in short, some features are embedded into the Office 2016 are usable without 365 subscription while others would prompt you to get one. Nevertheless, we will list the top 5 features that we think are great for productivity. Read on…
Skype Integration with Microsoft Office
Taking a cue from Google Document, Microsoft finally brings collaboration to Microsoft Office, which means now you and others can simultaneously edit a Word document without having to edit, update and share via email every single time. This may be a great addition to those who are already accustomed or at least have used Google Document once. However, if this is not your thing, Microsoft adds a very useful Skype plug-in to Word and Outlook. You can instantly call a contact from within the document or Outlook and collaborate real-time.
There was a time when only handful of people knew our email address and we only received handful of them once mostly related to work. Then arrived online marketing, campaigns and scams, and our inboxes soon got filled up with junk that we never wanted to open. To solve this menace, we were empowered with SPAM folders. Now the messages that seemed SPAM or marked by us as SPAMS would automatically go to this folder. However, there might be emails that are not SPAMs but we do not wish them to appear in our inbox and at the same time, we would still want to keep them for later reading.
Microsoft brings Clutter for Outlook that automatically moves emails that may not be SPAM but at the same time not being read by you, to a separate folder called ‘Clutter’. Once you start reading emails from a specific sender filed in Clutter, it would be automatically moved back to your inbox as Outlook learns that emails from the sender are important to you.
Moreover, you will get a weekly update in your inbox on how many messages have been moved to Clutter along with other information. You also have the option to move messages from Clutter folder back to the inbox.
This is not an entirely a new app as it has been in existence since 2009 but Microsoft acquired the company earlier this year and added it to its new version of Microsoft Office. This app allows users to create to-do lists that are interactive and can be shared with other users. It goes beyond providing a basic to-do list and lets users assign tasks, monitor their progress, generally helping track every list and stay organized. The app can also be configured to send reminders, let you or other users comment on the progress and due dates. This utility tool immensely helps procrastinators who might be bad at remembering their tasks.
This may at first look very similar to the above app that we just discussed, but Planner offers features that is more targeted towards project managers who are accustomed to seeing dashboards to manage tasks, assign projects and then track them, add and edit responsibilities – all from one interface.
The dashboard allows further customization like setting up notifications whenever a user makes a change to strategic tasks, which is sent out to all stakeholders. It allows creation of group email list that can be sent to all from the dashboard for specific projects and assignments. It enables simple drag and drop feature to assign and edit responsibilities.
This is a brilliant feature of Microsoft 2016 that should any individual or a company that creates or edits too many documents and presentations and then lose them in the pile of hundreds and thousands of other documents. The next time you search for a specific presentation that your boss sent you a year ago, instead of remembering the name of the file and searching through hundreds of similar search results in Outlook, you can simply access the Delve repository.
It is more like a folder that can be organized based on subject of work, type of document and date. Users can share documents/content that they may deem important to this repository and it will stay there. This feature is currently available to only enterprise Office users.